An Attendance application is a software package that can be accessed through the web browser.
The software and database reside on a central server rather than being installed on the desktop system and is accessed over a network.
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There are Two Types of Databases Attachment Facility i.e. MS-SQL Database and Oracle.
For example: Ms-Sql database:
Database server: Biomax-PC
Database Name:Attendance Software
Authentication: As per User (Windows authentication or Sql server authentication).
Note: For Sql server authentication an individual must have to enter concerning
“SqlUser”and “Sql password”
For windows authentication this option disables.
Oracle database:
Database server: 192.168.1.90 or the created server name.
Sql User: As per the created schema in oracle or the default login id of oracle
SQL password: Concerning password of login id.
Service name: Oracle service name (XE, ORCL etc.).
Port number: Oracle browsing port number (Default 1521).
ADMIN—–System Users:This option enables default User to create another User with
different software options accessibility as per the role defined by the default User followed
by the new Id name & password. It is mandatory to select a company for enrolling a User.
Note: If a User is enrolled with “IS ADMIN” then that individual has the Admin rights
into the software.
ADMIN—-Mail Settings:This option allows you to do the Mail Settings for sending
Mail for Different use.
EmailId: Mail id of the sender of the Mail (e.g. – Admin, H.R. etc.).
SMTP Server: Concerning server for Mail sending.
SMTP Port: Concerning Mail sending Server Port Number.
User Name:User Name of the sender.
Enable SSL:Security check for Mails to pass through secured socket Layer.
Password: Sender Mail Account Password.
Send test mail: Used for send a Test Mail to any Id for settings checking.
Go to Employee-Edit –Employee Personal Details-Email Id: give Email Id in Personal
Mail Id box.
Send Text Mail: give Email Id to send the Mail Automatically.
ADMIN—Memo Settings:This option allows a User to Design the subject and body
for Different Disorganization Behavior like: Late coming/Early going, Absenteeism,
Missed punch etc.
Note: For sending the automated memo via “Attendance Software Task manager” to a particular
Employee, it is mandatory to add the above mentioned text code in memo option i.e.
“$$Employee Code$$”for the particular Employee code or“$$Employee Name$$” for
the particular Employee name.
If the Administrator wants to send both Employee name as well as Employee code then
he/she can use both text codes at a time and anywhere inside the body border.
ADMIN— Change password:This option allows the logged in User to change the
login password of the concerning Account.
ADMIN —- SIGN OUT:This option allows an individual to log out from the running
login or UserAccount.
Master— Master Settings: The Master settings option will be applicable for all
the folks who is there in this application, on the other we can say it is the global settings
To make the Employee Code and Employee Code in device same. (If you want to make
both different you need to uncheck this option)
Note: Device code cannot be Alpha-numeric.
If only 1 shift is there in the company then Fixed Shift can be given by Providing Shift
Begin Time and End Time Details.
When the financial years starts for the organization.
Minimum difference refers to the punch acceptance between several back to back
punches of same User. (e.g. if two punches are made back to back then the User will be
marked absent as if the User duration will be calculated less, if we have mentioned the
difference as 5 minutes then between this interval only first punch will be accepted not
other back to back punches will be accepted).
Prior the shift time, how long the punches can be start before shift timing (Given value
will be in term of minutes).
If there is no shift assignedon any of the day to any of the folks then System can take
the shift by the given possible settings:
Previous day shift: – System will assume that today shift is the same as previous
day shift.
Auto Shift:-on the bases of in time, System will identify which Shift Begin Time
is closer to his In Time and it will take that shift only.
Restricted holiday limit for Employees refers to bounding an Employee for taking the
assigned public holidays limit not more than that. (e.g. if the limit is bounded for 5 then
an Employee can take only 5 public holidays throughout the year not more than that).
Quarter day leave duration refers to set the minimum limit for an Employee to work
during the quarter day, if the limit is not at equilibrium or more, the quarter day leave will
be not considered effective.
Outdoor entry can be applied within, option refers to set the limit for applying outdoor
duty within the mentioned time period or else the entries will be void.
Attendance lock on, option refers to the attendance calculation date limit set for
calculating the attendance.
Once the limit is filled the attendance will be calculated from that day to the consistent
next month same day.
Is use push data collector service option is used to run the push data collector
service to push the logs from device to server.
Optional holiday type:
Holiday group:This option allows an individual to prevent from leave applying
criteria. If the individual is followed in the holiday group then the particular day
holiday will be directly applicable to that Employee who rely on the concerning
group.
Restricted Holiday: This option states that if an Employee belongs to this
criteria then that individual is must bounded with leave applying criteria to avail
this type of holiday provided by the organization.
SMS Settings: This option allows a User to configure the text Sms which will be
triggered with the help of SMS service option.
Is Sms required: This option is used to enable Sms configuration.
URL: This option allows a User to feed the URL which is approved or registered by
the API Company for shooting the Sms.
Success Status: This field allows a User to insert the Sms shooting success code
with which the User can identify that whether the Sms is triggered or not.
First in text: This field allows a User to insert the text which will be used for the first
in punch of the day while shooting the Sms.
(e.g. $$ Employee code$$/$$Employee Name$$ has first punched in the device
$$LogDateTime$$).
5.Last out text: This field allows a User to insert the text which will be used
for the last out text for the day while shooting the Sms.
6.ALL INOUT Text:This field allows a User to insert the text which will be used for the
All IN OUT punches made in a day while shooting the Sms.
No Punch Text: This field allows a User to insert the text which will be used for No
punch made in a day while shooting the Sms.
Present Text:This field allows a User to insert the text which will be used for present
status based on the basis of Employee punches while shooting the Sms.
Absent Text: This field allows a User to insert the text which will be used for absent
status while shooting the Sms.
Send test Sms: This option is used to send the test Sms for the verifying that the Sms
sending feature is properly configured or not.
*NOTE:
For all the texts which are to be inserted into the different above mentioned fields are
mandatory to be approved by the API provider side. For entering the text, the proper text
code is must to be inserted like $$Employee code$$ or $$Employee Name$$ followed with
the text body as mentioned in the First In text example.
Once the setting is configured then save and try to send the test Sms for verification
Send Text SMS: give Employee Mobile Number to send SMS Automatically.
*Employee SMS Setting: go to EmployeePersonalDetails –give contact number.
SMS LOGS:This option allows a User to view the logs of the Sms which has been sent on
the different Employee mobile numbers. A User is also capable to filter the logs on the basis
of “Success and Failure status”, date-wise, Employee code wise and Employee name wise.
Employee Manual SMS: This option allows a User to send the Sms manually to a group of
Employees selected or particularly. All types of messages can be sent like: present, Absent,
First in etc. If a User wants to send the Sms manually apart from the texts available in SMS
settings then that User can type the Sms manually in the message box available.
Note: For typing the Sms manually, the texts which will be used must be approved by the
API provider or else the Sms shooting will not succeed. The proper text code shall be
maintained for drafting the Sms. (e.g. $$Employee code$$ etc.).
Company:This option allows a Company define or add, edit and delete a company.
If a User wants that the newly added company should not be visible to another logins
then a User have to uncheck the option “Visible to all”. If the option is check marked
then that company will be visible to every User who has the permission to access the
Company option.
*Note:
For inserting the Company logo User has to click on “Select” option and select the
JPEG format file and save it. Once the company is saved then only the User will be
able to view the company logo.
Department: This option allows a User to define departments on the basis of their
requirement. Several departments can be created.
*Note: Department name and short name are mandatory to be filled.
Location: This option is used to indicate location of employee from our software.
CATEGORY: This option is the soul of the application as the major parts of Report
generating relies on these settings only.
Basic Details
A. OT Formula
OT not applicable: OT will be not effective.
OutPunch-ShiftEndTime: – By giving this settings, we are calculating the OT only
on base of how late he/she went.
Total Duration –Shift Hours: – OT will be calculated by his total work duration
deducted by the followed shift hours.
Early Coming + late going: – OT will be calculated on the base of how early an
individual has come and how late the individual has went.
B. Consider only first and last punch in Att calculation:
This option calculates only the first punch made at the shift start time and last punch
made at shift end time.
C. Min OT and Max OT
Over Time will be applicable if OT duration should be minimum time that is Mentioned
in duration and MAX OT means maximum time till that Duration OT is allowed,
remaining will be get lapsed.
D. For single punch mark out punch as: This option comes in action when an Employee
makes a single into the device and miss to mark out punch. The last punch filling criteria will
be considered on the basis of following options:
Punch + 1 mins: This option marks the attendance on the basis of first punch
made, followed with the next punch as out punch after one minute of the first
punch.
Shift end time: This option marks the shift end time automatically into the Report.
That punch will be displayed as System entry (SE).
No System entry (S.E) + Present:This option will mark the attendance as present
without making any system entry for end time.
No System entry (S.E) + absent:This option will mark the attendance as absent
without making any system entry for end time.
Grace Time for Late Coming:
The number of minutes which is allowed for late coming i.e. how long an Employee can
come late after the shift starts.
Grace Time for Early Going
The number of minutes which is allowed for early going i.e. how long an Employee can
go early before the shift end time.
Weekly Off
Select any of the week days as weekly off 1 and select any of the days in month for the
particular day as weekly off 2. (E.g. Second Saturday).
Consider Early Coming Punch
Whether to accept early coming punch i.e. All the Punch before the shift begin time is
consider as early coming punch.
Consider Late Going Punch
Whether to accept Late Going punch i.e. all the Punch after the shift end time is consider
as late going punch
Deduct Break Hours from Work Duration
Whether to deduct shift break hours from Employee total work duration.
Calculate Half day if Work Duration is Less than
If Employee works less then mentioned Work Duration values then System will mark it
as half day present (1/2P).
Calculate Absent if Work Duration is Less than
If Employee works less then mentioned Work Duration value then System will mark it as
Absent (A).
On Partial Day Calculate Half day if Work Duration is Less than
If Employee works less then mentioned Work Duration values in half day then System
will mark it as half day present (1/2P).
On Partial Day Calculate Absent if Work Duration is Less than
If Employee works less then mentioned Work Duration value on half day then System
will mark it as Absent (A).
Mark Weekly Off and Holiday as absent if prefix day absent
If Employee is absent before the holiday or weekly off then system will mark that
Holiday day or Weekly Off as absent
Suppose Sunday is mark as Week off and Employee is absent on Saturday then that
Sunday will be marked as absent instead Week Off. Same rule is applicable for Holiday
also.
Mark Weekly Off and Holiday as absent if Suffix day absent
If Employee is absent after the holiday or weekly off then system will mark that Holiday
day or Weekly Off as absent.
Suppose Sunday is mark as Week off and Employee is absent on Monday then that
Sunday will be marked as absent instead Week Off. Same rule is applicable for Holiday
also.
Mark Weekly Off and Holiday as absent if both prefix and Suffix absent
It is applicable for both Suffix and Prefix.
Mark Half Day\Full Day absent When Late for — days
If Employee is late for mentioned number of days in a month then system will mark next
day present as Half Day or Full Day Absent.
Mark Half Day if Late By
System will mark the half day if Employee is late more than the mentioned minutes.
Mark Half Day if Early By
System will mark the half day if Employee is early more than the mentioned minutes.
Calculate Half Day comp off weekly off present or Holiday present work duration is
less than —- minutes:
This option works as if the Employee is working for the given duration on holiday or week
offthen that Employee will be eligible for half day comp off and if the work duration exceeds
from the given limit then that Employee will be eligible for full day comp off.
Calculate no comp off in weekly off present or Holiday present if work duration is less
than ——- minutes:
This option works as if the Employee is not working for the given duration of time in weekly
off or holiday then that Employee comp off will not be calculated or that Employee will not be
eligible for that.
(A)If perform same action after every consecutive late
Employee mark as a half day or absent. and break will be deduct from CL,PL or SL
Deduct break from CL, PL, or SL.
-Is mark continues early by.
(B)If perform same action after every consecutive early
Employee mark as half day or absent.
Deduct break from CL, PL or SL.
Late by Early by (Mints)
(c)If Employee late coming /early going recurring basis.
Employee mark as half day or deduct break from PL, CL or SL.
10.Employee:- from this option we can view EmployeeDetails, Employee code, Employee
name, Employee company, Employee department, Employee category, Employee designation,
status, Employment type and we can edit EmployeeDetails.
Note: If you want to use EmployeeSelf Service Portal then you should mention
EmployeeLogin Name&Password.
Note: If you want to assign multi Employee shift then you have to select Multi Shift in a Day
(A)EmployeeDetails:
11.Shift Group: This option indicate Employee Shift Group and which Employee working in
which shift group. Also how many shift group is created.
We can add or edit any type of shift group.
How to add or edit shift group?
Ans: go to shift group click on edit and give shift name,short name description.
12.Shift: This option allow to view Employee assign shift.
Shift List Screen: This window will show current shift of this Employee.
In shift there is two option Basic Details&Other Details
Flexible Shift: It will work less than 24hrs.(Example: 00.01-23.59 means you have to mention
minutes in the box 1438 mints. If you are going for next day then you have to give time in end
by option. If you shift is starting today 09.01am & ending tomorrow 08.59am. so you have to
punch before 08.59 or at08.59am. if you punch after 08.59am than that punch will consider on
next day.
In flexi if you have any break than you can mention in mints.
1.BasicDetails:
(A) Name: This option allow to view shift name.
(B)Code: This option allow to view shift code.
(C)Shift scheduling time: Regular& Flexible you can give according to Employee type.
(D) Begin Type: This option used to view Employee shift begin time.
(E)End Time: This option is used to view Employee shift end time.
(F)Shift break timings: Break 1 & Break 2
Note: You can arrange Break time as per company policy.
2.OtherDetails.
(a)Punch Begin Before: This option is allowed maximum time before shift begin time.
(b)Punch End After: Shift End Time + Out Punch Time.
(c)partial day 1 on: give partial day one,
(d)partial day 2 on: give partial day two
(i)Begin time : give time for partial day
(ii)End time: give end time for partial day
Note: you can select only one partial day in a week.
(e)Mark Half day when Report to office after——–Time: (per day basis it will work)
If you mention 09.15am in mark half day when Report to office 09.15am. thenit will mark as
Half Day.
(f)Session End: If you want to work in a particular time then you have to mention session one
ending time.
(g)Session Grace Time: you have to give grace time for Employee.(for particular mints)
(h)Grace time: number of grace minutes for early going and late coming.
*Employee is allow to come and go early for that particular minutes.
13.Shift Roster: shift roaster helps us to create rotational shift according to week and month.
(a)Rotation Name: give roster name.
(b)Begin Day: give begin roster day for Employee.
(c)End Day: give end roster day for Employee.
(d)Weekly: select week for Employeeroster.
(e)Monthly: select month forEmployee roster.
(f)Week off: select week off for Employeeroster.
Note: Monthly wise if you are giving calendar than it will take from your computer current
running calendar.
14.Multi Shift: This option allow to view Employee Multi Shift
How to create Multi Shift?
(a)Name: give multi shift name.
(b)Code: give multi shift code name.
(c)Begin Time: give multi shift begin time.
(d)End Time: give multi shift end time.
In Other Details:
(a)Punch Begin Before:This option set maximum allowed time before multi shift begin time.
(b)Punch End After: This option set maximum allowed time end multi shift end after time.
Note: you can assign nine multi shift toaEmployee.
15.Multi Shift Group: this option allow to view multi shift group.
(a)Shift group name: give shift group name.
(b)Short name: give short name for multi shift group.
16.Employee Multi Shift: this option will show the Employee list which are assigned with the
multiple shifts.
This window will show assigning the Multi Shift to theEmployee.
17.Department Multi Shift: this option allow to view list of Department Multi Shift.
We can Add/Edit Department Multi Shift.
18.Department Multi Shift: This option will show the list of Department Multi Shift which
has been created.
Add/Edit Department Shift.
19.Multi Shift Report: This option will show Employee Multi Shift Report.
How to get daily attendance Report for Employee Multi Shift?
Go to Multi Shift Report select Date,Report Type, Employee and click on generate.
Employee multi shift Report.
21.Leave Type: we can view all Type of Leave.
Update/Edit Leave type
Master Definition
(a)Name: give Holiday Name.
(b)Code: give Holiday code.
(c)Loss of pay: if Employee is absent on selected Leave then mark as a LOP.
Auto Leave Allotment
(a)Allotment Type: we can select Monthly ,Quarterly,Half yearly or yearly.
(b)Effective from : select Date and Time.
(c)Increase By:If you aregiving 2 Leave then every month 2 CL/PL/SL will automatically
credit to EmployeeAccount.
When 6month of employment completed
(f)Carry forward: Leave forwarded to Employee Leave Balance.
*Note:If you are giving 10 Leave for yearly limit then every year 10 CL/PL/SL will
automatically credit to EmployeeAccount.
22.Holiday Group: This option allow to view Holiday group list.
Add/Edit Holiday group:
(a)Name: give Holiday name.
(b)Short Name: give short name and (c)Description: describe leave.
23.Public Holiday: this option will allow to view public holiday list.(applicable holiday)
Add/Edit public holiday
Import Holiday Details: If you have multiple holiday list you can upload at a time from this
option
24.Department Shift: This option will allow to view Department Shift.
How to Assign Department Shift?
Go to Department Shift and select Assign Department Shift.
(a)Department: select Department for Employee
(b)Shift: select Shift for Employee
(c)From date: Begin Date for Employee Department Shift.
(d)To Date: End Date for Employee Department Shift.
25.Employee Shift: This option is allow to view Employee Shift list.
How to Assign Employee Shift?
Go to Employee Shift select Assign Employee Shift and give to Date, from Date, Shift
Type,Employee and click on Assign Employee Shift.
26.Employee Register Attendance: you can view Employee status monthly wise A/P.
(A)Absent
(P)Present
27.Employee Attendance Logs:you can view EmployeeAttendance log and you can add
remark.
How to update Employee Remark?
Go to Master- Employee Attendance Logs,go to update remarkselectEmployee and give
attendance remark
28.Employee Leave Summary:you can view the status of leave that is Leave Taken, Leave
Allowed, Leave Balance , All Leaves and you can Import Leave Balance at a time.
How to Import Employee Leave?
Go to MASTER – Employee Leave Summary-click onEmployee Leave Balance
anddownload File Formate. Select path where you save EmployeeLeave and click on Import.
29.Dashboard: You can view company wise status Report.
(i)Present
(ii)Absent
(iii)Late by
(iv)Leave count
Leave Management: This option allow to Manage all Type of Leave.
(i)Employment Outdoor Entries.
(ii)Employee Leave Entries.
(iii)Employee Leave Credit History.
(iv)Employee Restricted Holiday Entries.
(v)Assign EmployeeComp Off Accrual.
(1)Employee Outdoor Entries: If Employee is not Present in the office and Employee went
somewhereelse due to official work then Employee can apply Outdoor Entries.
Employee Outdoor Entries List:
How to apply outdoor entries?
Go to Leave Management and select Assign Employee Outdoor Entries, From Date, To Date
Begin Time, EndTime, Outdoor Type, Remark, Employee and click on
AssignEmployeeOutdoor Entries.
(a)From date:From Date is the Start Date of OutDoor.
(b)To Date:to Dateis the End of Outdoor.
(c)Begin Time: give start time for Outdoor
(d)End Time: give End Time for Outdoor.
(e)Outdoor Type: give Outdoor TypeOfficial,Personal or Out of Station.
(f)Remark: give Reason for Apply Outdoor Entry.
(g)Employee: select particular Employee for Assign Outdoor Entry.
Note:If approved option is not checked then the Outdoor Entry will not applicable.
(2)Employee Leave Entries:This option will allow to view Employee Leave Entries.
Employee can AssignLeave including remarks here.
How to assign Employee leave entry?
Go to Leave Management and select Employee Leave Entries you will get Assign
EmployeeLeave Entry window.
Select Leave Status, From Date, To Date, Leave, Remark, Employee and click on Assign
Employee Leave Entries.
(a)Leave Status: select Leave Status for Leave (Full,Half&Quarter).
(b)From Date: start Date for Leave. (c)To Date: End Time for Leave
(d)Leave: select Leave for Apply (PL,SL OR CL).
(E)Remark: give Reason for Apply Leave.
(f)Employee: select particular Employee for Assign Leave.
Note: (i) Remark: you have to write in remark BOX.
(ii)Session: if Employee Applying Half day Leave then Session should be select.
(3)Employee Leave Credit History: This option will allow to view all Type of Employee
Leave Credit History Details.
(4)Override Employee Leave Balance:Employee can Override his/her leave balance from
this leave management option.
(4)Employee Restricted Holiday: Employee can Assign Restricted Holiday
IfRestrictedHoliday is there.
*How to Assign Employee Restricted Holiday?
Go to Leave Management-Employee Restricted Holiday Entry select Employee and click on
Assign Employee Restricted Holiday.
(5)Assign EmployeeComp Off Accrual: If one Employee has work in weekly off, instead of
weekly off . If Employee wants a Comp Off Leave then in this option Employee has to apply
that day for acomp off accrual. (after confirmation Employee can Eligible to get a Comp Off
Leave.)
(6)EmployeeComp Off Entry: you can Apply Comp OffLeave.
*Device Management:-
(1)Device: This option will allow to view Current Device Status. You can Add/Edit Device
/view User in Device.
1.Add New Device: This option will allow to Add New Device.
Add/Edit Device: go to Device Management –Device and select Add new Device.
(a)Device Name: give Device Name.
(b)Short Name: give Short Name for Device.
(c)Direction: give Direction for Employee
In Device, OutDevice, AlterNet In Out Device or System Direction(In/Out Device).
In Device: If you select In Device Direction then all Employee punch will come only In
Direction.
Out Device: If you select Out Device Direction then all Employee punch will come only
Out Direction.
AlterNet In Out Device: If you select this option then you will get all Employee punch in
AlterNetDirection In /Out.
System Direction: If you are using direction option in the Device[check in-in, checkout-out]
or anti pass backfor Direction than in Software you have to select System Direction in/out.
(d)Serial Number: give Serial Number of Device.
(e)Connection Type: TCP/IP or USB.
(f)IP Address: give IP for Device ie.(192.168.1.50)
(g)Device Type: Attendance ,Access, Canteen
(h)Company: give Company Name for Device.
(i)Master Device: If you want to give master permission then give Device Name or None.
(j)Location: Give Device Location
2.ViewUser In Device: This option will allow to Delete User,RefreshUser,Block and
Unblock User.
(a)Delete SelectedUser: This option allow to Delete UserFromDevice.
You select Employee which you want to Delete and click on Delete Selected User.
(b)Refresh Device User: This option will allow to view all User in Device. If you Added a
New User recently but the User is not showing in Device then you have to click on Refresh
Device User after that you will get Added User in Device .
(c)Block User: This option will allow to Block UserFrom Device.
You select an Employee which you want to Block from Device and click on Block User.
(d)UnblockUser: This option will allow to UnblockUser from Device.
You select an Employee which you want to Unblock from Device and click on
UnBlockUser.
(e)Update User: This option will allow to give privilege to Employee.
How to update user?
Go to Device Management-Device-select Device and go to View Users In Device.
Go to view user in device
Select Employee and go to Edit.
You will get User Update.
(a)Employee Device Code: give EmployeeDevice Code ie.1
(b)Employee Device Name: give Employee Device Name.
(c)Employee Application Name: give Employee Application name.
(d)Privilege: This option will allow to give Permission for Common User or Administrator.
1.Common User: If you selected Common in Privilege for ParticulareEmployee then that
Employee will work as a Normal Employee.
2.Administrator: If you selected Administrator in privilege for particular Employee then
that Employee will work as a Administrator. And that Employeecan Edit whatever He/She
want in theDevice.
(e)Password: If you are selected Administrator in privilege for the Employee then you have
to give Password and particular Employee will Login in the Device by the help of this
Password.
(f)Card Number: If you want to enroll card
(3)DeviceLogs: This option will allow to view Employee Logs/Logs Details/Edit Logs &
Delete Logs
Assign Manual Entry: go to Device Management-Device Logs and click on Assign
Employee Manual Entry.
(a)From Date: select Start Date to Employee for Manual Entry.
(b)To Date: select End Date to Employee for Manual Entry.
(c)Time: give time ie. 09:15
(d)Direction : In/Out
Select Employee and click on Assign EmployeeManual Entry
(4)Upload User to Devices: This option allow to Upload User to device .
How to Upload User to Device?
Go to Device Management –Upload User to Device- selectDevice serial number and
selectEmployeewhich u want to upload to particulars devices &click on Upload.
Note: If you want to upload Fingerprints and Card then you have to select before upload.
(5)Download Device Logs by Specific Date: This option allow to Download Device logs
by Specific Date.
How to Download Device Logs by Specific Date?
Go to Device Management –Download Device logs by Specific Date-
(a)Employee: select Employee to Download logs.
(b)From Date: select Employee Start logs Date to Download
(c)To Date: select Employee End logs Date to Download.
(d)Device: select particulars Device to Download. And click on Download.
(6)Search User in Device: This option will allow to search Employee in Device.
(7)Delete User to device: This option allow to Delete User from Device.
Select Employee which you want to Delete and click on Delete.
(8)Block Unblock User in Device: This option allow to Block and Unblock User in Device.
How to Block and Unblock User in Device?
Go to Device Management-Block Unblock User in Device.
Select Device and Employee to Block and Unblock User in Device.
Click Block and Unlock
(9)Device Commands: This option allow to view Status of Command which you have
execute recently in Attendance Software software.
*you can see the Triggered Command Status Pending/Success.
(10)Import Device Log: This option allow to Import Device Logs.
How to Import Device Logs?
Go to Device Management –Import Device Logs
Download file format for Employee i.e.
Give Details select Device and give path where you have saved that file format.
Click on Import.
*UTILITIES:
(1)Import Employee Shift: This option will allow to Import Employee Shift.
(2)Import Employee shift Month wise:This option used to add month wise shift for
particular employee.
(3)Import EmployeeDetails: This option will allow to Import EmployeeDetails.
Download File Format, give EmployeeDetails and give path for File Format.
Note: comma should not be used in any of the cell.
Click on Import for File Import Employee.
(4)Export EmployeeDetails: This option allow to Export EmployeeDetails.
Go to Utilities and select Export EmployeeDetails then you will get automatically
EmployeeDetails.
(5)Import Employee Other Details: This option allow to Import Employee Other Details.
Download File Format -give EmployeeDetails and give path File Format .
Click on Import
(6)Export Employee Other Details:This Option allow to Export Employee Other Details.
You can download Employee Other Details.
Go to Utilities select Export Employee Other Details.
(7)Import Employee Leave Balance: This option will allow to Import Employee Leave
Balance.
Download File Format-give Employee Leave Details and select path for File Format.
Click on Import to ImportEmployee Leave.
(8)Export Employee Leave Balance: This option will allow to Export Employee Leave
Balance. You can download Employee Leave Balance.
Go to Utilities and select Export Employee Leave Balance.
(9)Import Employee Leave Entries: This option will allow to ImportEmployee Leave
Entries.
Download File Format give Leave Entries Details and select path File Format.
Click on Import to Import Leave Entries.
(10)Import EmployeeOutdoor Entries: This option will allow to Import
EmployeeOutdoorEntries.
Download File Format give Outdoor Entries and select path to File Format.
Click on Import
(11)Import Employee Manual Entries:: This option will allow to set manual log entries of
employee.
Download File Format give Manual Entries and select path to File Format.
Click on Import
(11)Backup Log Records from DB: This option will allow to backup Employee Log Records
from Database.
(a)From Date: select backup start date
(b)To Date: select backup end date
(c)Clear Log Records from DB: If you select this option then your data will be deleted from
DB.
Click on Export to Download Logs Record.
(12)Restore Device Log Record:This option will allow to restore device Log Record.
You can able to Restore Device Log Records.
Select path to Restore Device Log Record.
Click on Import to Restore Logs.
(13)Check Missed Device Logs: If someone Employee is telling that punch is there in the
device but not in the software. Then you can download logs in pen drive ,in this option select
the Device, give the path of the logs. It will come the logs file in Both software &pen drive&
display the missed logs.
(14)Import Employee Manager:This option allow to assign reporting manager for particular
employee in software.
Select path Employee reporting manager Record.
Click on Import
(14)Export Employee Manager:This option allow to assign reporting manager for particular
employee in software.
(15)Carry Forward Employee Leave: This option will allow to carry forward
EmployeeLeave. IfEmployee have 6 leave in previous year then you can forward 6 leave for
next year/current year.
give Leave Type -Year –select Employee and click on Carry Forward.
(16)Parallel Database Export: This option is used to push our Device logs(Raw Data) to
Third Party Database in Particular Table Parallel.
(17)Migration From eTimeTrack Lite: If eTimetrack Lite Software Database exist and if you
want to Migrate the Software to Attendance Software, the old Data will be exported to the Smart
Office Database.
Note: you can only Migrate Employee,Device Logs.Outdoor Entries &Employee Leave Entries
(18)Data collector service: This service basically used for download data in the form of
interval.This option is basically work as same as Task manager to download data in interval of
time.
*Note:-For this Data collector service employee must have to start
AttendanceSoftwareNonPushDataCollector –Automatically (From Run–services.msc)
(1)Is export Logs:- This option used for export logs in particular time interval(For ex:-
Employee logs are download in every 5 min then give value in Interval option)
(2)IsCollectDeviceLogs:-This option used to collect device log on perticular time (For ex:-
Employee Logs download in Particular 9:30 AM )
(3)CustomizeFormat:-This is export log record file format.From this prompt employee can add
field which they want from this list and export in the form of .txt,.csv etc.
From this option setting user can download log file in every min which they have given value in
interval field.
(4)Export Device Log path:-This option used for where employee have to export device log.(for
ex: D:/AttendanceSoftware)
(5)Filename format:-From this option employee can set file format of exporting logs.
(6)Proxy enable:- In some of networks proxy server configured at that time using proxy
download logs in perticular network path using FTP (where FTP configured .For Ex: Path:
//192.168.10.1/data)
(7)Send SMS setting :-This option used instead of SMS task manager.In every time interval
SMS has been send to employee,
(I)First in: In punch time SMS sending setup
(II)Last out: Last Out Punch time SMS sending setup
(III) Send Notifications for Absentees Scheduled at :For absent SMS sending setup
(8)Send Mail Setting :-This option is used for Mail setup in particular time scheduled.
(I) Send Notifications for Absentees Scheduled at :This option for absent Mail setup (automatic
send mail on this time for absent)
(II)Send Email for Late Coming /Early Going Scheduled at :This option for Late coming/early
going Employee report mailed to particular id which configured in Auto mailer)
Note:For Auto mailer and SMS must select at list one device from that which you have to send
the Mail and SMS.
(19)Customize Status Code: Customize status code option is used while you need a different
Status other than Present Absent Holiday etc.Usingthis option you can modify the Status.
(20)Custom Header Text:Customer Header Text is used to change the Header of the Colum in
any Reporti.e. Instead of Employee Name they can Modify to Student Name.
(21)Fetch controller Log: This option is used to fetch data in door Controller software.
REPORT
(1)Recalculate Attendance: This option is used to get Recalculate Attendance for Every
Report. If you make some changes in Employee recently but Employee Details is not showing
in Report then you have to do Recalculate one time then you will get fresh Report.
Go to Report –Recalculate
Click on Calculate.
(2)Details Attendance Report: This Report is used to view Details Attendance of Employee.
(3)Monthly Details Report: This Report is used to get Details Report of Employee by Monthly
basis.
Go to Report-Monthly Details Report-Details Report.
(4)Weekly AttendanceReport: This Report is used to get Attendance Report of Employee by
Weekly.
Go to Report-Weekly Attendance Report
(5)Leave Entries Report:This Report Shows Applied Leave Entries Reports of employee.
(6) Outdoor Entries Report:This Report Shows the outdoor entries of Employee.
(7) Restricted Holiday Entries Report:This Report Shows the Restricted holiday entries of
Employee.
(8) Comp-Off Entries Reports:This Report Shows the company off entries of employee .
(9) Weekly off/Holiday Present Report (for Comp-off):This Report is used to generate
weekly off/Holiday present (For com-off )Which have assigned to employee
(10)Leave Summary Report:This Report is used to get Employee Leave History. I.e. Leave
Type, Yearly Limit, Leave Taken & Total Leave Balance.
Employee Leave Summary.
(11)Yearly Summary Report: This Report is used to get Summary Report of Employee by
Yearly.
Go to Report –Yearly Summary Report-select Year –Group by (i) Category Wise (ii)
DepartmentWise (ii) Grade Wise (iv) Team Wise & (v) Location Wise.
Check Filter Employee, check Exactand click on Generate.
Yearly Summary Report.
(12) Classified Aggregate Report:This Report is used to get employee report in the form of
late by, early by, leave, holiday entries classified in one report.
(13)Log Report: This Report is used to get Log Details History of Particular Employee.
Go to Report –Log Report give From Date, To Date
Check Filter Employee & Exact. And click on Generate.
(14)Graphic Report: This Report is used to get Employee Report, Company Report &
Department Report in term of Pie Graph.
(a)Employee Graph:
(b)Department Graph:
(c)Company Graph:
Note: This Report can be generated for Maximum 31 Days.
(15)Employee Details Report: This Report is used to get Employee Status Report i.e.
Working or Resigned
(a)Working Report.
(16)Random Check Report: This Report is used to get Employee Punch like In/outpunch in
day and Time.
(17)Abnormality Report: This Report is used to get the Employee who are Continuous
Absent/Late Coming/Early Going.
(18)Client customize daily report:This Report is used to get individual daily detail of employee
in customize format.
(19)Client customize Monthly report:This Report is used to get individual monthly detail of
employee in customize format.
(20)Export employee attendance report:This Report is used to get employee attendance log
report in the customized format.
(21)Export employee device logs report:This Report is used to get employee device log report
in the customized format.(User can tick usually which option he/she required)
Check the other Services that we offer in Muscat and other regions in the Sultanate of Oman
Access Control Systems | Time & Attendance Systems | CCTV Security Systems | Structured Cabling | Video Doorphone Intercom
Do you have a project in mind?
Let’s discuss at [email protected]
